Right well it has come to our attention that not all of our staff members have been doing the attendance. There never really was a set system for it, but lately it has been all Gorge and Anat doing most of it. This has to change.
So, here is what I am putting in place, the system itself will not change just the method of updating it.
PART I (Weekly)
1) The weeks for the weekly attendance list will start every Monday and end on the Sunday, like they have always been.
2) The
host of the first event for that week (I'm assuming it is an event coordinator or a raid leader) is responsible for the
post on the
Weekly Attendance Record Topic.
3) The host of the event is responsible for putting the attendance of their event on the Weekly Attendance Record.
For example, if Darkzero101 hosts an event on Monday, July 7 and it is a Tanking event, he (Darkzero101) is responsible for making the initial post on the Weekly Attendance Record that says "Monday the 7th of July - Sunday the 13th of July". He will then proceed to add everyone's name who went to his event on that list, giving them 1 attendance. He will not touch the
Overall Attendance Record.
If there is no event on a Monday and the first event of that week is, for example on a Wednesday, the host of that Wednesday event will still make the post on the Weekly Attendance Record, and will still say that the week starts on Monday.
4) All other events hosted on that week will have the attendance added to the weekly list by the host of the event which is put on the post initially made by the first host of the week.
Anyone see anything wrong, or disagree with these ideas? Feedback.
PART II Overall
Now, updating the overall list will still fall into the hands of a single person. What I think we should do is either:
1) Have it so that when someone adds people to the weekly list they then proceed to add them to the overall list. When finished they will not do anything else but give people the attendance they deserve from their event. Every Sunday a select staff member (me or anyone else who wants to) will update the line saying "last week added" to the week which just passed, assuming everyone was already added as attendance should be done right after the event.
2) Have any staff member do it every Sunday night, taking all of the people from the weekly list and giving their attendance they deserve, and then change the "last updated week" line.
Once again, feedback would be nice.
I feel this post is nessesary because it is all of our responsibilities to do the attendance, not a select few. App managers you are exempt from this unless you really want to do it.